You are hereReimbursement Policy for 2010 Season

Reimbursement Policy for 2010 Season

The DBC Race Team offers its riders a generous reimbursement plan. The idea is to offset some of the costs of racing and to encourage racers to participate in as many races as feasible. Aside from the DBC Elite and Juniors teams which have their own budgets, all categories of riders receive the same level of race reimbursement -- the goal being equitable distribution of support. DBC is a volunteer-run organization and thus racers must satisfy some nominal requirements in order to qualify for reimbursement.

Reimbursement policy is determined by the Race Team committee each season and is dependent on the team's budget and the number of members on the team. Since the DBC Race Team has an open membership policy, it is difficult for the Race Team committee to accurately forecast budgeting factors. The committee maintains the right to modify the reimbursement policy during the season. Nonetheless, all efforts are made to equitably distribute reimbursement funds with the overarching goal of promoting as much racing as possible.

The DBC Race Team supports in-district and out-of-district racing. In-district racing provides the most racing per support dollar for the team. Some of the team's monies may be used for out-of-district support to allow DBC racers to gain experience in unique events, e.g., stage races. Out-of-district support is done on a first-come-first-serve basis. Early in the season, riders are asked to provide the Race Team committee a list of out-of-district races that they plan on attending for the season. This allows the committee to budget more accurately for the season.

In-district support:

For the 2010 racing season, the DBC Race Team hopes to reimburse ~50% of preregistration entry fees. Preregistration fees include the advertised price of the race plus online fees but do not include late fees typically incurred for race-day registration. The percentage of reimbursement will depend on the total amount of reimbursement requests that the team receives.

Expenditures eligible for reimbursement:

registration fee’s for USAC sanctioned races
registration fee’s for in-district races (NCNCA) (including cyclocross and mountain bike races)

Out-of-district race reimbursement:

proposals for out-of-district races MUST be submitted to the DBC Race Team Board of Directors for consideration and pre-approved AT LEAST one (1) month prior to the event (requests are typically reimbursed as a percentage of the total requested)
provide the Board of Directors with a detailed cost proposal broken out into categories - race registration fees, lodging, miles driven
Email your proposal to: Jason Eiserich, DBC Race Team Director
Acceptance, or denial, of out-of-district proposals remains at the discretion of the DBCRT Board of Directors.

Uniform reimbursement:

DBC will reimburses the following uniform expenses -- one jersey for category 4 women, and a "kit" (jersey & shorts) for category 1 - 3 men or women. To qualify for the uniform reimbursement, you must ride a minimum of ten in-district races in the respective category (or higher). Elite 1/2 and Juniors have their own uniform policies and do not quallify for additional uniform reimbursement under this policy. Also, race team board members may submit for a maximum of a single kit under this and the BOD policy.

To be eligible for race reimbursement you must:

be a current Davis Bike Club Race Team member in good standing (i.e., paid dues) at the time of reimbursement
possess a current year USAC license and be listed as racing for the Davis Bike Club Race Team
race in a minimum of five (5) in-district races as a Davis Bike Club Race Team member in good standing in the current year
race in the CURRENT Davis Bike Club Race Team FULL KIT (shorts and jersey, or skinsuit)
satisfy a minimum of eight (8) hours of volunteer service to the Club in the current year

Note: If you do not have this season's DBC uniform, please borrow one from a teammate. For races scheduled before mid-February uniform delivery, it is acceptable to wear the previous season's uniform.

Racers must volunteer 8 hours of time to Davis Bike Club events. Volunteer hours may be split among the general DBC events (Davis Double Century in May, Foxy Fall Century in October, and various ultra-distance events), or the Race Team events -- Dunlap Time Trial and Fourth of July Criterium. While volunteering for the Century and Double Century is optional, racers must work at the team's events. For the Fourth of July Criterium and Dunlap Time Trial, all racers are expected to help with the setup and cleanup efforts. If a racer is unable to volunteer at the DBC races, s/he must make prior arrangements with the Volunteer Coordinator (Craig Dinger for 2010) to help with other club work.

Reimbursement paperwork can be submitted anytime up through the end of the road racing season (October). The reimbursement forms are available in either the handy Excel format (preferred) which you can fill out and e-mail as an attachment or as a PDF file which you can print and mail. The forms and instructions are available here. Checks will be written and distributed to individual riders.